Meeting room Displays are digital screens or devices installed inside or just outside meeting rooms or conference rooms. They provide real-time information about the room’s status, such as whether it is occupied or available, the schedule of upcoming meetings, and the duration of both current and future meetings. This allows individuals in front of the Display to check the room’s availability and schedule without needing to consult the calendar or booking system.

The use of meeting room Displays typically aligns with an established room booking culture, requiring people to reserve rooms in advance through a calendar system (e.g., Google Workspace, Microsoft 365) or a booking system (e.g., Robin, Nexudus, Envoy). Connected to these systems, meeting room Displays automatically update as room statuses change. Some models even allow users to book the room directly from the Display.

In modern offices, meeting room Displays play a crucial role. They enhance the organization and fair use of shared meeting spaces by keeping meetings on schedule, preventing double bookings, displaying room availability, and ensuring easy access for everyone.