- Challenge -

Conference rooms are very important resources for the company. We want them to be utilized to the maximum extend.
Some companies use Calendar system (Office 365, G-Suite, or MS Exchange) to manage room resources. A room was booked, but when the time comes, there might be some unexpected occasions:


Room Was Occupied

When people get to the reserved room, finding out there are other people in there. Confused, nobody knows who had it booked. Everyone thinks that they had it booked. Ending wasting time and productivity. No one benefits from this kind of confusion.

No-Show Meetings

When the time comes, those people who had the room booked find out that they didn't really need it. They don't really go at all. This means the meeting sits completely empty. Even though other people may need to use it, they don't know if it is available or if there is a way to confirm it.


Unexpected Visitor

A guest comes to visit without beforehand noticing, a small meeting room was empty, but there is no way to check on the spot if there will be a meeting soon. Embarrassment might come if a bunch of people walks into the room when you are in the middle of a conversation with the guest.

- Solution -

SyncSign can easily integrate SignSign Display with your existing calendar system (Microsoft Office 365, Google Calendar/G-Suite, or MS Exchange), and sync the room schedule to be displayed on the conference room sign. When you book a room on your booking system (e.g. Outlook), the meeting information will automatically be displayed on the conference room signage.


Intigration can be done in 3 Minutes. Below are the calendar system that SignSign can seamlessly connect with

- Benifits -

meeting room signage_4.2-inches

As expected

Meeting room interruptions and conflicts were greatly reduced.

The room sign shows the current and upcoming events, everyone in front of the sign knows who will be using the room during which period of time— making things in order in a quiet way.

No more ‘ghost’ booked rooms

No need to guess with all the accurate booking info displayed right at the meeting room.

Save on communication expenses while making operations more efficient and productive.

The meeting room signage helps you make the most out of your work areas, improving work efficiency and teamwork collaboration.

meeting room display_room occupied
Meeting room display_available

Efficiency improved

Having the room availability displayed on the screen makes it easy for people to see when the room is free and book it at a suitable time.

Employees will know which groups are using the room, and guests can easily find the correct meeting room.

The meeting room display solution not only helps to organize room resources but also boosts the productivity of the organization and keeping operations efficient.

- Idea -

Technology Improves Efficiency

The most important resource for an enterprise is the people who work there.
The essence of technology is to save people’s time from daily chores, thus can put themselves on creative work.
Let’s check how SyncSign realizes this idea!

- Case Study -

John, the IT manager at his company, aims to enhance the efficiency and usage of their 3 meeting rooms by displaying reservation statuses on a digital sign. Currently, they rely on paper schedules pasted on the meeting room doors, which is inefficient, unproductive, and environmentally unfriendly.

To address this, John plans to integrate the system with their Office 365 account. Here are their preferences:

Integration with existing calendar system: Sync seamlessly with their Office 365 account without the need for additional booking software.
Cable-free installation: The solution should be mountable on glass walls without detracting from the office’s aesthetics.
Battery powered: As there’s no nearby power source, the device should operate on a long-lasting battery.
User-friendly: The system should be intuitive for employees, eliminating the need for extensive training on booking meeting rooms.

Let’s explore the necessary steps to fulfill John’s requirements.

- What is Needed -


7.5-Inch Display x 3

Their daily schedule of the meeting room is quite busy, so John prefer to have as many events as possible displayed on the screen.

IoT Hub

IoT Hub x 1

A single IoT Hub can manage up to 16 Displays. These 3 meeting rooms are no more than 130 ft (40 meters) from each other, so one Hub can manage all these 3 Displays.

SyncSign Cloud (Basic Plan)

The great thing about SyncSign Cloud Service is how easy and quick it is to set up. Just a few simple steps using the SyncSign App/Web Portal, and you're good to go!

- Setup in Minutes -

Step 1. Paste (or put) the SyncSign Display on the sticker (or bracket), then the display will stick firm on the surface.

Step 2. Install the mobile App, create an account, and setup the SyncSign IoT Hub

Step 3. Sign in your calendar administrator account and bind each display to the calendar. Everything is ready after binding.


- Long Battery Life -

Devices such as iPads or Android tablets need regular charging, leading to daily battery checks or complicated electrical setups.

Thanks to its low-power technology, the SyncSign Display’s battery can last over a year without frequent recharging.

Battery Life Comparison

> 365 days
Other (iPad, Tablet)
0.5 day

SyncSign Display

Other (iPad, Tablet)

E-Paper Screen

0.0001 Watt

LCD/LED Screen

2 Watt

- Cable-Free Installation -

No need for cables or drilling. Works on any surface.

Whether it’s glass, wood, or stone, this room sign fits perfectly and is easy to install.

Place the room Display where it’s most helpful in your office without disrupting the office’s look. It’s stylish and sleek.

You’ll only see it when you need it.


- No New Learning Curve -

Book a meeting on the calendar software (e.g. Outlook): 
1. Create an event
2. Choose the room resource
3. Submit

SyncSign will synchronize the room resources schedule on the Display.
People still book the room as they used to on the calendar. They already know how to use it.

Helping you deliver seamless experiences to your colleague without telling them how to.

- Total Cost of Ownership Calculator -


Device Cost

Wall Mount Cost

Electrical Installation

Software Subscription


SyncSign Solution

$399 (7.5-inch eInk+Hub)



$0 (Basic Plan)


Other Room Booking Solution

$399 iPad/$150 Android Tablet 



$349 per year per device


Choosing SyncSign, saved at least $324 per device!

- Price Model -


Software Subscribtion

Check what’s in the Shop

Cloud Service

Basic plan is free.
The advantage of Cloud-hosted software is that the setup is simple and fast. With just a few steps via the SyncSign App/Web Portal, then they are all set!

View Pricing Details

On-Premise Server

A one-time payment for the license is needed.
The main advantage is that the data are not going outside your company’s network.

View Pricing Details

- Features List -


  • Sync with your Office 365, G-Suite/Google Calendar, or MS Exchange account.
  • No need to learn how to use another room booking App. Streamline the work and cooperation experience.

Logo Updating

  • Uploading an image of your logo, makes the logo appear on the Display.
  • Always on-brand: Making the conference room signs part of your branding.

Content Customizing

  • Besides the built-in templates, customizing the template is also supported.
  • Design the layout of the content displayed, you decided what and how you would like them to be.

Draw on Screen

  • Send any text you prefer to the Display, simple and easy.
  • Serve as a notice board: with its flexibility, ideally suited for both the office and home, and are useful tools for organizing and displaying information.

Open API / SDK

  • With open Restful Web API, you may push any content that you created to the Display.
  • With Hub SDK, developers can easily write Python code and deploy the application to the hub.
  • Integrate with IFTTT or other web services made possible.

Multiple Languages

  • Chinese, Czech, Danish, Dutch, English, Finnish, French, German, Icelandic, Italian, Lithuanian, Norwegian, Polish, Portuguese, Slovak, Slovenian, Spanish, and Swedish.
  • Need SycnSign to learn another lauguage? Let us know.

- Eco-Friendly & Sustainable -

True Wireless

2.4GHz two-way communication, no cables required.

Battery Powered

At least 1-year battery life, benefits from the e-ink screen and new connectivity technology.

Green Technology

Eco-friendly and sustainable. Get rid of any paper or printing.

Lowest TCO

Reduce total cost of ownership by eliminating installation and maintenance fee.​

- Built With Latest IoT Technology -

Low-Power Wireless Network

  • To save power, SyncSign doesn't use the traditional Wi-Fi connection.
  • Incorporate power saving mechanisms. Each display keeps polling Hub for new information every 10 seconds and goes to deep sleep in between.

Better Coverage

  • SyncSign Hub can cover 20,000 Sq. Ft. space (Concrete, masonry or brick wall may reduce its radio coverage).
  • Expand the coverage with more Hubs.
  • 2.4GHz ISM band usage ensures license free product deployment worldwide.

Secure System

  • Only authorized nodes are allowed to join the PAN network.
  • All transmissions between display and hub are encrypted with AES-128.
  • The connection between hub and cloud server are WPA2/WPA3/TLSv1.2 protected.

Managed with Hub

  • Uplink Hub with Ethernet or Wi-Fi.
  • It's an ultra low cost bridge between local wireless PAN and Internet.
  • Manage up to 16~256 individual displays in a single network.

On-Premise Deployment

  • Mini server available for on-premises deployment (required for MS Exchange integration).
  • All your data is located within your in-house server provides more peace of mind.

Multi-sensor Integration

  • One system that integrates the motion/people count/climate sensors (coming soon).
  • Provides insights into space utilization and real time occupancy state.

- One Size Does Not Fit All -

2.9-Inch Display

Serves as an ideal name tag in the co-working scenario. Who has booked the desk and when he/she will use it.
Reduce unnecessary contact

4.2-Inch Display

Suitable for the small meeting room or home office.
Use the free capacity for ad-hoc meetings and let employees book an available room right on the spot.

7.5-Inch Display

The 7.5” and Red+Black+White screen, suits the office environment well.
We also provide the Yellow+Black+White version. Versatile on the screen color scheme

- Our Clients & Partners -

Boston University
“We are in love with our SyncSign 7.5-inch displays. Being able to display a room’ s schedule is very nice. We’re proud of the customization work that we were able to do with SyncSign. “
“Everything is set to sync automatically, and all of the Displays are working perfectly. Their minimal design fits our aesthetic as well”
“We love your Displays. It’s amazing that they really improve the efficiency of the clinic and keep everything in order. Besides, it also makes it easier for customers to find their primary doctor more accurately”

- FAQ -

The SyncSign solution pricing includes device cost and software cost:

  • Device Costs: The device cost can be found here: SyncSign Shop
  • Software Costs
    • SyncSign Cloud Service (Basic Plan): No subscription fee. This Basic plan meets the needs of most of our customers.
    • SyncSign On-Premise Server (SOPS): One-time payment: USD 599. The main advantage is that the data are not going outside your company’s network.

1. SyncSign Cloud Service (Basic Plan)

  • Calendar supported: Google Calendar, Office 365, Google Workspace (G-suite)

No subscription fee. It gives you the essential features for free, which should be enough for most users.

2. SyncSign On-Premise Server

  • Calendar supported: Microsoft Exchange, Google Calendar, Office 365, Google Workspace (G-suite), CalDev

One-time payment: USD 599. The main advantage is that the data are not going outside your company’s network.

Yes, for the meeting room display use case, the Hub is needed. The SyncSign IoT Hub serves as a bridge between the Internet.

  • The distance between the Display and Hub suggested is under 65ft. More Hubs can be added to increase the coverage.
  • One Hub can manage up to 10 Displays.
  • The distance between the Display and Hub suggested is under 65ft. More Hubs can be added to increase the coverage.
  • One Hub can manage up to 10 Displays.

- Contact Us -

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Meeting Room Display

ePaper Digital Sign For Conference Room