- Challenge -
Conference rooms are very important resources for the company. We want them to be utilized to the maximum extend.
Some companies use Microsoft Exchange Calendar system to manage room resources. A room was scheduled, but when the time comes, there might be some unexpected occasions:
Room Was Occupied
When people get to the reserved room, finding out there are other people in there. Confused, nobody knows who had it booked. Everyone thinks that they had it booked. Ending wasting time and productivity. No one benefits from this kind of confusion.
No-Show Meetings
When the time comes, those people who had the room booked find out that they didn't really need it. They don't really go at all. This means the meeting sits completely empty. Even though other people may need to use it, they don't know if it is available or if there is a way to confirm it.
Unexpected Visitor
A guest comes to visit without beforehand noticing, a small meeting room was empty, but there is no way to check on the spot if there will be a meeting soon. Embarrassment might come if a bunch of people walks into the room when you are in the middle of a conversation with the guest.
- Solution -
SyncSign can seamlessly integrate SignSign Display with your existing MS Exchange calendar system, and synchronizes the room schedule to be displayed on the conference room sign. When you create a meeting event in Outlook, the meeting information will automatically be displayed on the appropriate conference room sign.
- Result -
As expected
Meeting room interruptions and conflicts were greatly reduced.
The digital display shows the current and upcoming events, everyone in front of the display knows who will be using the room during which period of time— making things in order in a silent way.
No more ‘ghost’ booked rooms
Eliminate guesswork in corridors by displaying the accurate booking information right in front of the meeting room.
Reduce the communication cost while boosting efficiency and productivity.
Helps you to maximize the usage of your workspaces, while increasing work efficiency and collaboration of the teams
Efficiency improved
The room’s availability is just on the screen, will be convenient for the people to find the proper time slot to book the room via Outlook.
Employees know what groups to expect while guests conveniently find their way to the right meeting room.
Make sure that the meeting rooms are being utilized efficiently.
- Idea -
Technology Improves Efficiency
The most important resource for an enterprise is the people who work there.
The essence of technology is to save people’s time from daily chores, thus can put themselves on creative work.
Let’s check how SyncSign realizes this idea!
- Case Study -
John is the IT manager of their company. He wants to display the reservation status of his company’s three meeting rooms on a sign to ensure that the reservation information of the meeting room can be displayed, so as to improve the efficiency and utilization of the meeting room. The status quo is they paste a paper on the door to show the room schedule, which is not only inefficient, unproductive, but also not environmentally friendly.
So use it in conjunction with their MS Exchange account. Their requirements are:
– Sync with existing calendar system: Work with their existing MS Exchange account, no additional booking software is required.
– Cable-free installation: Can be installed on the glass wall, and do not want to compromise the beauty of the office.
– No need of complex electricity layout: There is no power supply around the wall, thus the battery shall last long.
– User-friendly: No more new learning curve to employees. John does not want to train his colleague again on how to book a meeting room.
Let’s check what is needed for John.
- What is Needed -
7.5-Inch Display x 3
Their daily schedule of the meeting room is quite busy, thus John prefer to have as many events as possible displayed on the screen.
IoT Hub x 1
A single IoT Hub can manage up to 16 Displays. These 3 meeting rooms are no more than 40 meters from each other, thus one Hub can manage all these 3 Displays.
On-Premise Server
A one-time payment for the license is needed. All the Devices can be managed. The main advantage is that the data are not going outside company’s network.
- Setup in Minutes -
Step 1. Paste (or put) the SyncSign Display on the sticker (or bracket), then the Display will stick firm on the surface.
Step 2. Setup SyncSign On-Premise Server (SOPS) in the building. Have the IoT Hub and Displays deployed on the On-Premise Server. More on setup SOPS
Step 3. Integrate the SyncSign with your MS Exchange account, and bind the Displays to the room resources. Everything is ready after binding. More on integration
Some insights on the SyncSign On-Premise Server:
- Long Battery Life -
Devices like iPad or Android Tablet will require to be charged from time to time, which requires daily checking on the battery or some complex electrical installations.
Adopted with low-power consumption technology, the battery autonomy time of the SyncSign Display can be more than 1 year.
Battery Life Comparison
SyncSign
> 365 days
Other (iPad, Tablet)
0.5 day
SyncSign Display
Other (iPad, Tablet)
E-Paper Screen
0.0001 Watt
LCD/LED Screen
2 Watt
- Cable-Free Installation -
No cabling, no drilling. Adapted for all surfaces.
Whether it is on glass, wood or stone, the room signage fits perfectly and easily.
Position the room signage in areas of your office where it can be most useful, without disturbing the oneness of the office environment. Elegant and sleek.
You will only notice it when you need it.
- No New Learning Curve -
Book a meeting on the MS Exchange via Outlook:
1. Create an event
2. Choose the room resource
3. Submit
SyncSign will synchronize the room resources schedule on the screen.
People still book the room as they used to on Outlook. They already know how to use it.
Helping you deliver seamless experiences to your colleague without telling them how to.
- Total Cost of Ownership Calculator Breakdown -
Options
Device Cost
Wall Mount Cost
Electrical Installation
Software Subscription
SyncSign Solution
$399 (7.5-inch eInk+Hub)
$0
$0
$599 (One-time payment)
Other Room Booking Solution
$399 iPad/$150 Android Tablet
$99
$125
$349 per year per device
Choosing SyncSign, get a cost-effective but reliable solution!
- Price Model -
Hardware
Software Subscribtion
Check what’s in the Shop
On-Premise Server
A one-time payment for the license is needed.
The main advantage is that the data are not going outside your company’s network.
View Pricing Details
- Features List -
Integration
- Sync with your MS Exchange account.
- No need to learn how to use another room booking App. Streamline the work and cooperation experience.
Logo Updating
- Uploading an image of your logo, makes the logo appear on the Display.
- Always on-brand: Making the conference room signs part of your branding.
Template Customizing
- Besides the built-in templates, customizing the template is also supported.
- Design the layout of the content displayed, you decided what and how you would like them to be.
Draw on Screen
- Send any text you prefer to the Display, simple and easy.
- Serve as a notice board: with its flexibility, ideally suited for both the office and home, and are useful tools for organizing and displaying information.
Open API / SDK
- With open Restful Web API, you may push any content that you created to the Display.
- With Hub SDK, developers can easily write Python code and deploy the application to the hub.
- Integrate with IFTTT or other web services made possible.
Multiple Languages
- Chinese, Czech, Danish, Dutch, English, Finnish, French, German, Icelandic, Italian, Lithuanian, Norwegian, Polish, Portuguese, Slovak, Slovenian, Spanish, and Swedish.
- Need SycnSign to learn another lauguage? Let us know.
- Eco-Friendly & Sustainable -
True Wireless
2.4GHz two-way communication, no cables required.
Battery Powered
At least 1-year battery life, benefits from the e-ink screen and new connectivity technology.
Green Technology
Eco-friendly and sustainable. Get rid of any paper or printing.
Lowest TCO
Reduce total cost of ownership by eliminating installation and maintenance fee.
- Built With Latest IoT Technology -
Low-Power Wireless Network
- To save power, SyncSign doesn't use the traditional Wi-Fi connection.
- Incorporate power saving mechanisms. Each display keeps polling Hub for new information every 10 seconds and goes to deep sleep in between.
Better Coverage
- SyncSign Hub can cover 20,000 Sq. Ft. space (Concrete, masonry or brick wall may reduce its radio coverage).
- Expand the coverage with more Hubs.
- 2.4GHz ISM band usage ensures license free product deployment worldwide.
Secure System
- Only authorized nodes are allowed to join the PAN network.
- All transmissions between display and hub are encrypted with AES-128.
- The connection between hub and cloud server are WPA2/WPA3/TLSv1.2 protected.
Managed with Hub
- Uplink Hub with Ethernet or Wi-Fi.
- It's an ultra low cost bridge between local wireless PAN and Internet.
- Manage up to 16~256 individual displays in a single network.
On-Premise Deployment
- Mini server available for on-premises deployment (required for MS Exchange integration).
- All your data is located within your in-house server provides more peace of mind.
Multi-sensor Integration
- One system that integrates the motion/people count/climate sensors (coming soon).
- Provides insights into space utilization and real time occupancy state.
- One Size Does Not Fit All -
2.9-Inch Display
Serves as an ideal name tag in the co-working scenario. Who has booked the desk and when he/she will use it.
Reduce unnecessary contact
4.2-Inch Display
Suitable for the small meeting room or home office.
Use the free capacity for ad-hoc meetings and let employees book an available room right on the spot.
7.5-Inch Display
The 7.5” and Red+Black+White screen, suits the office environment well.
We also provide the Yellow+Black+White version. Versatile on the screen color scheme
- More on Integration -
With dedicated instructions for each calendar system integration, more to explore below
Integrate SyncSign with iCalendar
Integrated with Nextcloud (CalDAV), more to explore
- Our Clients & Partners -
- Contact Us -
ePaper Display
Effortless Installation Digital Signage
- Sync with MS Exchange Calendar
- 365-Day Battery Life
- Self-Install in Minutes
- Flexible Templates & Open API/SDK
