- Introduction -
QUBE DEVELOPMENT, a prominent development company in Dubai, UAE, sought to modernize its meeting room management system. Maxim Ivanov, the IT Manager, recognized the need for a solution that would simplify room booking and eliminate the need for complex office renovations. The company had no prior system for displaying meeting room availability, and with a busy office environment, they needed a wireless solution that was both easy to install and aligned with their existing calendar system—Google Workspace (G-Suite).
- Challenges Faced -
Before implementing SyncSign Displays, QUBE DEVELOPMENT had no meeting room Displays to provide real-time visibility of room occupancy or availability. The absence of a visual Display system led to occasional confusion, as employees lacked a clear method to determine whether a room was available or in use. Maxim’s primary challenge was to find a solution that would require no additional office reconstruction, as QUBE DEVELOPMENT needed a wireless, easy-to-install option to avoid disruption.
Additionally, Maxim aimed to encourage employees to become more attentive to booking rooms in advance to avoid clashes, but without a Display system, it was difficult to ensure proper management and usage of meeting rooms.
- Solution with SyncSign Display -
To address these challenges, QUBE DEVELOPMENT installed three units of SyncSign 7.5-inch Displays across their meeting rooms. The Displays offered a sleek, wireless solution that required no complex installation or office reconstruction. SyncSign’s e-ink Displays seamlessly integrated with the company’s Google Workspace calendar system, providing automatic, real-time updates on room bookings.
One of the standout features for Maxim and his team was SyncSign’s Display long battery life. The ability to operate the Displays for an extended period without the need for frequent recharging ensured minimal maintenance and reduced interruptions. Employees were able to see the meeting room’s current status at a glance, making it clear which rooms were in use and who had booked them
- Impact on Daily Operations and Employee Productivity -
The introduction of SyncSign Displays had an immediate positive impact on QUBE DEVELOPMENT’s daily operations. Employees became more attentive to booking rooms in advance, knowing that the Display system would clearly show availability. The real-time information reduced instances of room clashes and provided transparency across teams. This allowed employees to plan their meetings more efficiently, leading to improved productivity.
The visual clarity and modern appearance of the Displays were also praised by staff members. Employees noted that the Displays “look elegant and clear,” with the added benefit of being able to easily understand what meetings were taking place and when the room would next be available.
- Ease of Installation and Technical Support -
Maxim highlighted how easy and simple the SyncSign Displays were to install. As a wireless solution, the Displays required no additional cabling or office modifications, which was a crucial requirement for the company. When the office was built, there was no power supply on the outer wall of the door. If an LCD Display that needs power is installed, the power cord must be pulled to a very conspicuous position, which is very unsightly. The wireless deployment of SyncSign e-ink Display perfectly solves this problem. QUBE DEVELOPMENT also benefited from excellent technical support throughout the setup process, ensuring a smooth and hassle-free implementation.
In addition, SyncSign Display package also provides free nylon Velcro to fix the Display on smooth walls without causing any damage to wooden walls. This makes the whole solution more beautiful and simple.
- Conclusion -
The deployment of SyncSign’s meeting room Displays at QUBE DEVELOPMENT has improved the company’s meeting room management. By providing a clear, wireless Display solution that integrates with Google Workspace, SyncSign has enhanced room booking transparency and increased employee attentiveness to scheduling. With its long battery life, easy installation, and excellent customer support, SyncSign has proven to be an effective and modern solution for QUBE DEVELOPMENT’s office needs.