Conference rooms are very important resources for the company. We want them to be utilized to the maximum extend.
Some companies use Calendar system (Office 365, G-Suite, or MS Exchange) to manage room resources. A room was booked, but when the time comes, there might be some unexpected occasions:
When people get to the conference room reserved, finding out there are other people in there. Confused, nobody knows who had it booked. Everyone thinks that they had it booked. Ending wasting time and productivity. No one benefits from this kind of confusion.
When the time comes, those people who had the room booked find out that they didn't really need it. They don't really go at all. This means the meeting sits completely empty. Even though other people may need to use it, they don't know if it is available or if there is a way to confirm it.
A guest comes to visit without beforehand noticing, a small meeting room was empty, but there is no way to check on the spot if there will be a meeting soon. Embarrassment might come if a bunch of people walks into the room when you are in the middle of a conversation with the guest.
SyncSign can easily integrate the e-ink Meeting Room Display with your existing calendar system (Microsoft Office 365, Google Calendar/G-Suite, or MS Exchange), and sync the room schedule to be displayed on the screen. When you book a room on your booking system (e.g. Outlook), the meeting information will automatically be displayed on the conference room signage.
Intigration can be done in 3 Minutes. Below are the calendar system that SignSign can seamlessly connect with
Integrate SyncSign with iCalendar
Meeting room interruptions and conflicts were greatly reduced.
The wireless digital conference room signage shows the current and upcoming meetings, everyone in front of the signage knows who will be using the room during which period of time— making things in order in a quiet way.
With all the accurate booking info displayed right at the conference room schedule display, no more guesswork.
Save on communication expenses while making operations more efficient and productive.
The e-ink Meeting Room Display helps you make the most out of your work areas, improving work efficiency and teamwork collaboration.
Having the room availability displayed on the screen makes it easy for people to see when the room is free and book it at a suitable time.
Employees will know which groups are using the room, and guests can easily find the correct meeting room.
SyncSign digital conference room signage solution not only helps to organize room resources but also boosts the productivity of the organization and keeping operations efficient.
The most important resource for an enterprise is the people who work there.
The essence of technology is to save people’s time from daily chores, thus can put themselves on creative work.
Let’s check how SyncSign realizes this idea!
John, the IT manager at his company, aims to enhance the efficiency and usage of their 3 meeting rooms by displaying reservation statuses on a digital sign. Currently, they rely on paper schedules pasted on the meeting room doors, which is inefficient, unproductive, and environmentally unfriendly.
To address this, John plans to integrate the system with their Office 365 account. Here are their preferences:
Integration with existing calendar system: Sync seamlessly with their Office 365 account without the need for additional booking software.
Wireless installation: The solution should be mountable on glass walls without detracting from the office’s aesthetics.
Battery powered: As there’s no nearby power source, the device should operate on a long-lasting battery.
User-friendly: The system should be intuitive for employees, eliminating the need for extensive training on booking meeting rooms.
Let’s explore the necessary steps to fulfill John’s requirements.
Their daily schedule of the meeting room is quite busy, so John prefer to have as many events as possible displayed on the screen.
A single IoT Hub can manage up to 16 Displays. These 3 meeting rooms are no more than 130 ft (40 meters) from each other, so one Hub can manage all these 3 Displays.
The great thing about SyncSign Cloud Service is how easy and quick it is to set up. Just a few simple steps using the SyncSign App/Web Portal, and you're good to go!
Step 1. Mount (or put) the SyncSign Display on the sticker (or bracket), then the display will stick firm on the surface.
Step 2. Install the mobile App, register an account, and setup the SyncSign IoT Hub
Step 3. Sign in your calendar administrator account and bind each display to the calendar. Everything is ready after binding.
Devices such as iPads or Android tablets need regular charging, leading to daily battery checks or complicated electrical setups.
Thanks to its low energy consumption technology, the SyncSign e-ink Display’s battery can last over a year; Charge for 5 hours, then runs anther year!
0.0001 Watt
2 Watt
No need for cables or drilling. Works on any surface.
Whether it’s glass, wood, or stone, this digital meeting room sign fits perfectly and is easy to install.
Place the Display where it’s most helpful in your office without disrupting the office’s look. It’s stylish and sleek.
Check here on how easy it is to mount a SyncSign Display
Book a meeting on the calendar software (e.g. Outlook):
1. Create an event
2. Choose the room resource
3. Submit
SyncSign will synchronize the room resources schedule on the Display.
People still book the room as they used to on the calendar. They already know how to use it.
Helping you deliver seamless experiences to your colleague without telling them how to.
Options
Device Cost
Wall Mount Cost
Electrical Installation
Software Subscription
Total
SyncSign Solution
$399 (7.5-inch eInk+Hub)
$0
$0
$0 (Basic Plan)
$399
Other Room Booking Solution
$399 iPad/$150 Android Tablet
$99
$125
$349 per year per device
$972/$723
Basic plan is free.
The advantage of Cloud-hosted software is that the setup is simple and fast. With just a few steps via the SyncSign App/Web Portal, then they are all set!
View Data Security
A one-time payment for the license is needed.
The main advantage is that the data are not going outside your company’s network.
View Pricing Details
The template is the layout of the active area of the e-ink Display. To put it in a simpler way, it is the way how the subject, time, attendee, room name, and other information were shown.
SyncSign e-ink Display usually has 3 colors schemes. For example, D75C-LE supports Red, Black, and White. So, Display can display 3 colors, or Black and White.
SyncSign has many built-in templates for users to use. These templates can be previewed through the SyncSign App/Web Portal. Allowing users to choose the one that suits them best.
If you want to customize the template, you can refer to Template for Calendars and Render Layout Template. Or, send us a draft image of the expected layout, SyncSign can help you make it!
2.4GHz two-way communication, no cables required.
At least 1-year battery life, benefits from the e-ink screen and new connectivity technology.
Eco-friendly and sustainable. Get rid of any paper or printing.
Reduce total cost of ownership by eliminating installation and maintenance fee.
Serves as an ideal name tag in the co-working scenario. Who has booked the desk and when he/she will use it.
Reduce unnecessary contact
Suitable for the small meeting room. With multiple built-in templates, you can choose the layout that you prefer, and show your company logo!
The 7.5” and Red+Black+White screen, suits the office environment well.
We also provide the Yellow+Black+White version. Versatile on the screen color scheme
The SyncSign solution pricing includes device cost and software cost:
1. SyncSign Cloud Service (Basic Plan)
No subscription fee. It gives you the essential features for free, which should be enough for most users.
2. SyncSign On-Premise Server
One-time payment: USD 599. The main advantage is that the data are not going outside your company’s network.
Yes, for the meeting room display use case, the Hub is needed. The SyncSign IoT Hub serves as a bridge between the Internet.
